]> rg.03.003 Records of the Graduate Board 03.003 Nancy Enneking The Ferdinand Hamburger Archives, The Milton S. Eisenhower Library, The Johns Hopkins University
3400 N. Charles Street Baltimore, MD 21218 USA Phone: (410) 516-8323
Machine-readable finding aid encoded by David Reynolds Finding aid written in English Records of the Graduate Board Record Group Number 03.003 The Ferdinand Hamburger ArchivesThe Milton S. Eisenhower Library The Johns Hopkins University Contact Information The Ferdinand Hamburger Archives The Milton S. Eisenhower Library The Johns Hopkins University 3400 North Charles Street Baltimore, MD 21218 (410) 516-8323 Nancy Enneking David Reynolds

©2005 The Johns Hopkins University

 Descriptive Summary 03.003 Records of the Graduate Board Johns Hopkins University. Graduate Board The Ferdinand Hamburger Archives, The Milton S. Eisenhower Library, The Johns Hopkins University 5 cubic feet (5 records center boxes) English The Records of the Graduate Board range in date from 1978 to 1992. They were compiled under committee chairs Dean Michael Hooker 1978-1982, Dean John W. Gryder 1982-1984, Dean Matthew Crenson 1984-1987, Dean P. Kyle McCarter 1987-1989, and Dean Michael Beer 1989-1992. Although the records covering the first 16 years of Graduate Board activity are missing, the years from 1985 to 1988 are thoroughly covered with varying amounts of information from 1978-1984 and 1989-1992. Thus, they do provide a good overview of the Graduate Board's areas of activity and responsibility, namely the processing of all advanced degree candidates and control over the right of new departments to offer advanced degrees. The materials generally consist of student records, meeting records and reports, and the occasional administrative file. Subjects of considerable discussion include, among others, language requirements, oral examination regulations, and manuscript quality. The record group is subdivided as follows: Series 1: Degree Documentation, 1984-1992 Series 2: Graduate Board Minutes, 1978-1988 Series 3: Student and Administrative Records, 1983-1992 Series 1 and 2 are arranged chronologically, while series 3 is arranged alphabetically. Most of the documents in this record group exist in bound form, having been removed from their original files and bound by the office of origin. Administrative Information Provenance

The records were transferred to the Archives by the Associate Dean for Research and Graduate Studies, Dr. Shin Lin.

Accession Number

94.33

 Use Restrictions

All student information in Series 1 and 3, as defined by the Family Educational Rights and Privacy Act, is restricted. Administrative records in Series 2 are restricted for twenty-five years from their date of creation.

Preferred Citation

The Ferdinand Hamburger, Jr. Archives of the Johns Hopkins University, Record Group Number 03.003, Records of the Graduate Board, series number and title, file title and inclusive dates.

History

The Graduate Board first appeared in February 1962, replacing the Group Council, which had itself replaced the Board of University Studies during the 1950-1951 Academic year. The primary purpose of this board was two-fold. Like the Group Council and earlier Board, it was to oversee the processing of all M.A. and Ph.D. candidates by determining requirements for M.A. and Ph.D. degrees (involving, largely, residence and language requirements), accepting or rejecting candidates for degrees, accepting or rejecting referee reports on dissertations and essays, overseeing the oral examination process, and recommending for a degree all those who completed the requirements. But it was also, for the first time at Hopkins, specifically endowed with the authority to control the right of "new" departments to offer the Ph.D. within their programs, thus ending the seemingly ad-hoc and unorganized practices of earlier years. Departments were required to present proposals to the Graduate Board which would approve or disapprove the new degree program and then pass their recommendation to the Academic Council. From the outset the Graduate Board has included faculty members from the Faculty of Philosophy and the School of Engineering Science (merging into the School of Arts and Sciences), the School of Medicine, the School of Hygiene and Public Health, and the School for Advanced International Studies. Meetings were held in March, May, and November of each year, until the March meeting was abolished in 1986.

Description of Series/Container List Series 1: Degree Documentation Series 1: Degree Documentation, 1984-1992 5 boxes

Degree Documentation, ranging in date from 1984 to 1992, consists of bound volumes containing records submitted to the Graduate Board regarding the completion of Masters and Doctoral degrees in the schools of Arts & Sciences, Engineering, Public Health and Hygiene, Medicine, and the School of Advanced International Studies. Within each volume, the documents are arranged alphabetically by student under the degree which has been completed in the appropriate school. The records for each student generally consist of some combination of the following: copy of the certification for an advanced degree, transcript, written acceptance of the individual's thesis or dissertation from the appropriate department or committee, language certification, and the results of oral examinations.

Box Folder Contents 1 1 Volume: M.A., Arts & Sciences, Nov. 1984 1 2 Volume: Ph.D., Arts & Sciences, Nov. 1984 1 3 Volume: M.A. and Ph.D., Engineering, Hygiene, Medicine, and SAIS, Nov. 1984 1 4 Volume: M.A. and Ph.D., Arts & Sciences, March 1985 1 5 Volume: M.A. and Ph.D., Engineering, Hygiene, Medicine, and SAIS, March 1985 1 6 Volume: M.A., Arts & Sciences, May 1985 1 7 Volume: Ph.D., Arts & Sciences, May 1985 1 8 Volume: M.A. and Ph.D., Engineering, Hygiene, Medicine, and SAIS, May 1985 1 9 Volume: Arts & Sciences, Nov. 1985 1 10 Volume: Engineering, Hygiene, Medicine, and SAIS, Nov. 1985 2 1 Volume: Arts & Sciences, March 1986 2 2 Volume: Engineering, Hygiene, Medicine, and SAIS, March 1986 2 3 Volume: Arts & Sciences, May 1986 2 4 Volume: Arts & Sciences, May 1986 2 5 Volume: Engineering, Hygiene, Medicine, and SAIS, May 1986 2 6 Volume: Engineering, Hygiene, Medicine, and SAIS, Nov. 1986 2 7 Volume: Ph.D., Arts & Sciences, May 1987 2 8 Volume: M.A., Arts & Sciences, May 1987 2 9 Volume: Engineering, Hygiene, Medicine, and SAIS, May 1987 3 1 Volume: Arts & Sciences, November 1987 3 2 Volume: Engineering, Hygiene, Medicine, and SAIS, November 1987 3 3 Volume: Arts & Sciences, May 1988 3 4 Volume: Engineering and Hygiene, May 1988 3 5 Volume: Medicine and SAIS, May 1988 3 6 Volume: Arts & Sciences, November 1988 3 7 Volume: Engineering, Hygiene, Medicine and SAIS, November 1988 4 1 Volume: Arts & Sciences, May 1989 4 2 Volume: Engineering, Hygiene, Medicine, and SAIS, May 1989 4 3 Volume: Arts & Sciences, November 1989 4 4 Volume: Arts & Sciences, May 1990 4 5 Volume: Engineering, Hygiene, Medicine, and SAIS, May 1990 4 6 Volume: Engineering, Hygiene, Medicine, and SAIS, November 1990 4 7 Volume: Arts & Sciences, May 1991 5 1 Volume: Engineering, Hygiene, Medicine, and SAIS, May 1991 5 2 Volume: Arts & Sciences, November 1991 5 3 Volume: Arts & Sciences, May 1992 5 4 Volume: Engineering, Hygiene, Medicine, and SAIS, May 1992 Series 2: Graduate Board Minutes Series 2: Graduate Board Minutes, 1978-1988 1 box

Graduate Board Minutes, 1978-1988, is arranged chronologically and is made up of both files and bound volumes containing the records of Graduate Board Committee meetings. In addition to the committee minutes, the series includes correspondence pertaining to extensions of non-resident status (including some transcripts), lists of candidates for degrees, written proposals from new programs seeking permission to award the Ph.D., and written special requests.

Box Folder Contents 1 1 Graduate Board Minutes, 1978 1 2 Graduate Board Minutes, 1979 1 3 Graduate Board Minutes, 1980 1 4 Graduate Board Minutes, 1981 1 5 Graduate Board Minutes, 1982 1 6 Graduate Board Minutes, 1983 1 7 Graduate Board Minutes, 1984 1 8 Graduate Board Minutes, 1985 1 9 Graduate Board Minutes, 1986 1 10 Volume: Graduate Board Minutes, 1985-1986 1 11 Volume: Graduate Board Minutes, 1986-1987 1 12 Graduate Board Minutes, 1987-1988 1 13 Volume: Graduate Board Minutes, 1987-1988 Series 3: Student and Administrative Records Series 3: Student and Administrative Records, 1983-1992 1 box

Student and Administrative Records, 1983-1992, contains assorted records concerning administrative matters and graduate students. These include examination guidelines, consultants for computer programs, and student termination reports. All information of a confidential nature is restricted.

Box Folder Contents 1 1 Graduate Board Oral Examinations; Guidelines, 1983, 1986 1 2 Sen, Sumit T., 1987-1989 1 3 Termination Reports 1989-1992